The CVSA Annual Conference and Exhibition is the most important event in North America for public and private sector leaders of the commercial motor vehicle safety industry. This unique event will host hundreds of delegates from across North America from Sept. 20-24 in Orlando, Florida, and it is sure to be our most exciting event yet. We invite you to share your knowledge and your company’s most innovative commercial motor vehicle safety solutions with key decision-makers by participating as an exhibitor. No other event brings the people, data and knowledge together in a way that actively identifies and evaluates transportation processes and procedures related to improving commercial motor vehicle safety. The CVSA Annual Conference and Exhibition will attract the best of the best in law enforcement, government, motor carriers and bus carriers, and the suppliers to these constituents and many other industry disciplines to share ideas, work through issues and solve the problems that challenge commercial motor vehicle safety.
Your exhibit investment includes:
- 10’x10’ draped exhibit booth with an 8’ back wall and 3’ side rail drape
- One 6’ x 2’ draped table, two chairs and a waste basket
- One complimentary annual conference registration
- One booth identification sign with company name
- One pre- and one post-conference attendee list
- Company name and logo on CVSA’s website
- VIP access to CVSA’s mobile event app to include a company profile, logo and contacts
- Exclusive exhibit time to connect with attendees over three days of breakfasts, lunches*, morning and afternoon refreshment breaks, and the Monday evening Welcome and Networking Reception in the exhibit hall (*Note: The awards luncheon on Wednesday will not take place in the exhibit hall.)
- Note: The exhibit hall area is carpeted.
Application
The application process is now open.
Exhibit Hall Location
Hyatt Regency Orlando
Regency Ballroom RS
9801 International Drive
Orlando, FL 32819
Important Dates and Deadlines
- June 12 – Begin accepting general booth registrations
- July 31 – Exhibit booth registrations due
- July 31 – Final exhibit booth payments due
Exhibitor Move-in
- Sunday, Sept. 20 – 1-5 p.m.
Exhibitor Schedule
Monday, Sept. 21
- 7-8 a.m. – Exhibitor Grand Opening and Networking Breakfast in the Exhibit Hall
- 10-10:30 a.m. – Morning Refreshment Break
- 12-1:30 p.m. – Networking Lunch in the Exhibit Hall
- 3:15-3:45 p.m. – Networking Refreshment and Snack Break
- 6:30-8:30 p.m. – Welcome and Networking Reception in the Exhibit Hall
Tuesday, Sept. 22
- 7-8 a.m. – Exhibit Areas Open and Networking Breakfast
- 10-10:30 a.m. – Morning Refreshment Break
- 12-1:30 p.m. – Networking Lunch in the Exhibit Hall
- 3-3:30 p.m. – Networking Refreshment and Snack Break
Wednesday, Sept. 23
- 7-8 a.m. – Exhibit Areas Open and Networking Breakfast
- 10:00-10:30 a.m. – Morning Refreshment Break
- 3-3:30 p.m. – Networking Refreshment and Snack Break
- 3:30-6:30 p.m. – Exhibit Space Dismantle
Exhibit Booth Pricing Per Booth
- CVSA Member: $2,000
- Non-CVSA Member: $3,000
Note: One complimentary annual conference registration is included with each 10 x 10 booth. Additional booth attendant(s) must register as an annual conference attendee separately and pay the applicable registration fees. As part of each registration, each attendee can attend any meeting session, reception or event during the week. All registrants are required to agree to CVSA’s event policies including but not limited to the Events Health Policy.
Available Booths and Floorplan
Below is the current exhibit hall floorplan. The white booths are still available. Floorplan is subject to change.
Additional Information
For more information on exhibiting, please review our Exhibitor Information document. For additional questions, contact CVSA Manager of Meetings and Events, Cassy Dafin.