Schedule

CVSA Data Management, Quality and FMCSA Systems Workshop

August 8-10, 2017 Orlando, Florida
    Monday, August 7, 2017
  • Event Registration and Member Services

    2:00 PM—5:00 PM
    at Orlando Ballroom Foyer, Convention Level
  • Tuesday, August 8, 2017
  • Networking Breakfast

    6:30 AM—8:30 AM
    at Florida A Ballroom, Convention Level
  • Event Registration and Member Services

    7:00 AM—5:00 PM
    at Orlando Ballroom Foyer, Convention Level
  • General Session

    8:30 AM—10:00 AM
    at Orlando N Ballroom, Convention Level

     
  • Networking Refreshment Break

    10:00 AM—10:30 AM
    at Florida A Ballroom, Convention Level
  • Workshop Breakouts

    10:30 AM—12:00 PM
    at
    TRACK 1 SAFETYNET: Aspen 3.1 Enhancements Orlando M Ballroom, Convention Level Aspen is the software that FMCSA has created to assist federal and state enforcement personnel conduct roadside inspections. This session is geared for state personnel to learn about recent enhancements and to ask questions about the software. Through presentation and demonstration, participants will learn:
    • Recent changes related to violations, smart-logic and other features; and,
    • Upcoming releases.
    TRACK 2 State Safety Data Quality (SSDQ) Measures: How to Understand Current Measures and Upcoming Changes Orlando L Ballroom, Convention Level The SSDQ measures are central to FMCSA’s Data Quality program. These performance measures let states know the quality of the data they upload to FMCSA. Review the SSDQ measures and upcoming changes, and talk about the SSDQ criteria and FMCSA expectations. Using technical demonstration and hands-on SSDQ exercises, participants will learn:
    • How the SSDQ methodologies work;
    • What are the planned changes to methodologies, including changing "Event Date" to "Upload Date," new Crash VIN measure, changes to the Inspection and Crash Completeness Measures, and a new indicator that shows States the direction their ratings are trending; and
    • Why the SSDQ criteria is set where it is and what those expectations mean for states.
  • Lunch

    12:00 PM—1:30 PM
    at Florida A Ballroom, Convention Level
  • Workshop Breakouts

    1:30 PM—3:00 PM
    at
    TRACK 1 SAFETYNET: How to Improve Accuracy in Inspection and Crash Orlando M Ballroom, Convention Level Understand the important link between reporting the correct carrier and safety. Learn about the State Safety Data Quality (SSDQ) Inspection Accuracy and Crash Accuracy measures, and how to use the carrier match tool in SAFETYNET to report the correct carrier. Time will be available for participants to share their ideas for how to research carrier data.Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How and why to record the correct carrier type (for crash);
    • What are the comprehensive steps for completing the carrier search, including the pros and cons of individual and in-batch options;
    • How to research data to fill in blank or incorrect carrier fields;
    • Why census updates to data quality are important; and
    • How to complete census updates.
    TRACK 2 DataQs Topics - Inspections and Violations Orlando L Ballroom, Convention Level The FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in for various violation issues.Using case studies and group discussion, participants will learn:
    • Issues related to Intermodal Equipment Providers (IEP); and,
    • How to distinguish Traffic Control Device Violations.
  • Networking Refreshment and Snack Break

    3:00 PM—3:30 PM
    at Florida A Ballroom, Convention Level
     
  • Workshop Breakouts

    3:30 PM—5:00 PM
    at
    TRACK 1 SAFETYNET: How to Improve Completeness in Inspection and Crash Orlando M Ballroom, Convention Level Understand how complete driver and vehicle data supports FMCSA safety programs, such as the identification of chameleon carriers. Learn about the SSDQ Inspection Record Completeness, Crash Record Completeness, and the Inspection Vehicle Identification Number (VIN) Accuracy measures. Time will be available for participants to share their ideas for how to research driver and vehicle data.Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How to search for incomplete fields using simple queries and reports; and
    • How to research the data (e.g., Driver’s License #, incomplete VINs, cargo body type) to fill in blank or incomplete fields.
    TRACK 2 DataQs Topic: Inspection Adjudicated Citations Orlando L Ballroom, Convention Level The FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the Inspection Adjudicated Citation.Using case studies and group discussion, participants will learn:
    • How to apply the Adjudicated outcomes;
    • How to apply definitions like costs, fines or fees to the outcomes;
    • How to evaluate Masking; and,
    • How to handle multiple violations on a single citation.
  • 2017 NAIC Sponsor Recognition, Volunteer Appreciation and Patch Exchange Reception

    7:00 PM—9:00 PM
    at Florida A Ballroom, Convention Level
  • Wednesday, August 9, 2017
  • Networking Breakfast

    6:30 AM—8:30 AM
    at Florida A Ballroom, Convention Level
  • Event Registration and Member Services

    7:00 AM—5:00 PM
    at Orlando Ballroom Foyer, Convention Level
  • Workshop Breakouts

    8:30 AM—10:00 AM
    at
    TRACK 1 SAFETYNET: How to Write Basic Queries for Inspection and Crash Orlando M Ballroom, Convention Level Learn how simple queries can save you time responding to data requests and how to proactively find compromised data in your SAFETYNET database that can be corrected before reporting it to FMCSA. Participants will write basic queries in SAFETYNET through technical instruction and hands-on exercises. This session will cover the very basics of query writing with the intent to give novices confidence to write easy queries that they can build on over time. Time will be available for participants to share their ideas for queries or ask how to write queries specific to their jobs. Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How to access and navigate the query function;
    • How to write basic query language;
    • How to write simple queries to complete routine tasks (e.g., counting records, responding to inspector activity requests, or responding to requests to support new State legislation) more efficiently;
    • How to use fields that are available for queries, including what questions can and cannot be answered; and
    • How to navigate pitfalls and limitations.
    TRACK 2 Motor Carrier Management Information System (MCMIS) Overview Orlando L Ballroom, Convention Level The Motor Carrier Management Information System (MCMIS) is FMCSA’s central repository containing information related to company registrations (Census), crashes, inspections, investigations, and enforcement actions.Through presentation and demonstration, participants will learn:
    • How to find information about specific motor carriers;
    • How to find inspections and crash records; and
    • What reports are available to support data collection.
  • Networking Refreshment Break

    10:00 AM—10:30 AM
    at Florida A Ballroom, Convention Level
  • Workshop Breakouts

    10:30 AM—12:00 PM
    at
    TRACK 1 SAFETYNET: How to Write Advanced Queries for Inspection and Crash Orlando M Ballroom, Convention Level SAFETYNET serves a dual purpose in many states. In addition to processing inspection and crash reports for FMCSA, it is also considered states’ commercial motor vehicle activity database. Learn how advanced queries can help you understand your state’s safety activity, using, for example, your locally defined fields. Time will be available for an open discussion for participants to share their advanced query ideas. Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How to access and navigate the query function;
    • How to write advanced queries, including grouping, date ranges, multiple layered queries, and wildcards;
    • How to save, export, and print queries;
    • What are best practices for how and when to use queries in the daily routine;
    • What fields are available for queries, including what questions can and cannot be answered; and
    • How to navigate pitfalls and limitations.
    TRACK 2 FMCSA Portal - Organization Coordinators Orlando L Ballroom, Convention Level The FMCSA Portal is the focal point for how most of FMCSA’s systems are accessed. This session is geared for students to be able to request roles and access, and to navigate through the Portal. Organization Coordinators (OCs) are also encouraged to attend for refresher training.Through presentation and demonstration, participants will learn:
    • How to create accounts and request access to FMCSA systems;
    • How to navigate to FMCSA’s connected systems;
    • For Organization Coordinators, how to manage their users’ accounts; and,
    • For Organization Coordinators, get answers to questions on account management.
  • Lunch

    12:00 PM—1:30 PM
    at Florida A Ballroom, Convention Level
  • Workshop Breakouts

    1:30 PM—3:00 PM
    at
    TRACK 1 SAFETYNET: How to Understand Inspection and Crash Reports Orlando M Ballroom, Convention Level Learn about the reports that can help answer management’s questions or understand your data. The reports have been developed over the years from States’ data requests; they reflect your needs. The session provides time for States to share their favorite reports with one another.Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How and why to run a report;
    • How to use the SAFETYNET Report Module interface;
    • What are the types of reports available; and
    • How to run a query, use the results in a report, and export the results to Excel.
    TRACK 2 Analysis & Information (A&I) Online Orlando L Ballroom, Convention Level The FMCSA’s A&I Online website houses a variety of resources that can be used to improve your data or understand your State program activities. The session allows participants to become familiar with the information available through demonstrations and hands-on practice. The session provides time for States to share how they use A&I Online. Using technical demonstration and hands-on A&I Online exercises, participants will learn:
    • How to navigate the A&I Online website;
    • What information is available and how to use specific areas such as DIR, SMS, and Gotham.
  • Networking Refreshment and Snack Break

    3:00 PM—3:30 PM
    at Florida A Ballroom, Convention Level
  • Workshop Breakouts

    3:30 PM—5:00 PM
    at
    TRACK 1 SAFETYNET: How to Run and Use Inspection and Crash Data Quality Reports Orlando M Ballroom, Convention Level Learn about the SAFETYNET Data Quality reports that identify issues with crash and inspection data before uploading to the Motor Carrier Management Information System (MCMIS). Run these two reports instead of writing and running separate queries to find data issues. Time will be available for an open discussion for participants to share how they use SAFETYNET reports.Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How reports can help identify problems (e.g., duplicates or VIN issues) with inspection and crash data before it is uploaded to MCMIS;
    • How SSDQ measures can be improved by making discreet changes to the SAFETYNET data before upload to MCMIS;
    • How to locate the download instructions on FMCSA’s Infosys;
    • How and when to run reports; and
    • How to interpret report results.
    TRACK 2 DataQs: Requests or Appeals Processes (Panel Discussion)
  • Thursday, August 10, 2017
  • Event Registration and Member Services

    7:00 AM—5:00 PM
    at Orlando Ballroom Foyer, Convention Level
  • Networking Breakfast

    7:30 AM—8:30 AM
    at Orlando Ballroom Foyer, Convention Level
  • Workshop Breakouts

    8:30 AM—10:00 AM
    at Orlando Ballroom Foyer, Convention Level
    TRACK 1 SAFETYNET: How to Configure for Improved Efficiency and Improved Data Quality Orlando M Ballroom, Convention Level Even if you are not a SAFETYNET administrator, understanding configuration options and features can help complete tasks efficiently and make your data better. To supplement discussion and help states apply what they’ve learned, participants will be able to take home a list of configuration ideas states can share with their SAFETYNET administrators.Using technical instruction and hands-on SAFETYNET exercises, participants will learn:
    • How the SAFETYNET configuration options help with daily routines and data quality;
    • How to navigate the interface; and
    • How to configure a variety of changes, including entering different components of locally defined fields for State-specific activity (pages versus fields), mapping State violations, and exporting the configurations to Aspen.
    TRACK 2 DataQs Topics: Crash, Not Reportable Case Studies I Orlando L Ballroom, Convention Level The FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the Crash-Not Reportable category. This session will cover introductory and basic level issues.Using case studies and group discussion, participants will learn:
    • How to identify vehicles that qualify and do not qualify; and,
    • What are the criteria for the vehicles and accident severity.
  • Networking Refreshment Break

    10:00 AM—10:30 AM
    at Orlando Ballroom Foyer, Convention Level
  • Workshop Breakouts

    10:30 AM—12:00 PM
    at
    TRACK 1 SAFETYNET Inspection Capstone: How to Handle Daily Processing of Inspection Records Orlando M Ballroom, Convention Level Experience the daily SAFETYNET practices of one of your peers. Understand the important steps that take place in order to process and upload quality inspection data. Exercises bring together inspection processing steps and research resources introduced throughout previous SAFETYNET sessions. The session provides time for States to share their own best practices with one another.Using technical demonstration and hands-on SAFETYNET exercises, participants learn:
    • What are the daily steps to import/input inspections into SAFETYNET, the variety of resources to identify problems with the data, and how to research the data;
    • What are the FMCSA, State, and other resources available to research data; and
    • How to develop and practice skills learned in previous SAFETYNET sessions.
    TRACK 2 DataQs Topics: Crash, Not Reportable Case Studies II Orlando L Ballroom, Convention Level The FMCSA’s DataQs system is used by motor carriers and drivers to request a review of crash and inspection data issues. This session will review examples of requests submitted in the Crash-Not Reportable category. This session will cover more in-depth issues.Using case studies and group discussion, participants will learn:
    • How to qualify non-collision accidents (overturns, fires, etc.);
    • How to qualify non-contact vehicles; and,
    • How to determine disabling vs functional or mechanical issues.
  • Lunch On Your Own

    12:00 PM—1:30 PM
    at
  • Workshop Breakouts

    1:30 PM—3:00 PM
    at
    TRACK 1 SAFETYNET Crash Capstone: How to Handle Daily Process of Crash Records Orlando M Ballroom, Convention Level Experience the daily SAFETYNET practices of one of your peers. Understand the important steps that take place in order to process and upload quality crash data. Exercises bring together crash processing steps and research resources introduced throughout previous SAFETYNET sessions. The session provides time for States to share their own best practices with one another.Using technical demonstration and hands-on SAFETYNET exercises, participants will learn:
    • What are the daily steps to import/input crashes into SAFETYNET, the variety of resources to identify problems with the data, and how to research the data;
    • What are the FMCSA, State, and other resources available to research data; and
    • How to develop and practice skills learned in previous SAFETYNET sessions.
    TRACK 2 Inspections: Third Party Procedures Orlando L Ballroom, Convention Level FMCSA has published procedures for how states begin using third party or homegrown inspection software packages.Through presentation and discussion, participants will learn:
    • What is the process for a new inspection software package;
    • How updates are validated between the State and FMCSA; and,
    • What resources are available for learning about updates.
  • Networking Refreshment and Snack Break

    3:00 PM—3:30 PM
    at Orlando Ballroom Foyer, Convention Level
  • Closing Session: Workshop Wrap up and Open Forum for States to Ask Questions of FMCSA and CVSA

    3:30 PM—5:00 PM
    at Orlando N Ballroom, Convention Level